Financial Matters

Tuition and fees reflect the 2015–16 rates as established by the Maryville University Board of Trustees, effective Summer 2015:

Undergraduate Students

Upon receipt of a letter of admission to the day program at Maryville, each prospective student must submit an enrollment tuition advance payment of $200 to hold a place in the entering class. The advance payment applies toward expenses for the student’s first term of enrollment at Maryville. This advance payment is refundable upon written request received on or before May 1 for students entering the summer or fall term and on or before December 1 for the spring term.

University Housing and Food Service

The Housing Contract is for the entire academic year. Each student wishing to live in university residence halls or apartment housing must submit a room/damage deposit of $300 (of which $25 is non-refundable). This deposit secures a space for the student in University housing and serves as a damage deposit.

New Students to Housing: If the Residential Life Office receives written notice of cancellation of a signed contract by May 1st for the fall semester, December 1 for the spring semester and May 1 for summer session(s) prior to the beginning of any contract period, a refund of the remaining deposit will be made. Cancellations after May 1st result in forfeiture of the deposit.

Returning students will forfeit their room/apartment deposit plus a $250 contract breakage fee if they chose to cancel their housing contract after they have signed up.

The residence hall contract costs include both room and meal plan charges. All students living in the residence halls are required to have a meal plan. The apartment contract costs include both room and meal plan charges, except for those apartment residents prior to 2009-2010 academic year, if they have never chosen a meal plan.  University housing and meal plan charges are made on an academic year basis. Reductions are not made for weekends or other time spent off-campus.

Mouton Hall rooms are offered on a double-occupancy basis except when space is available for single-occupancy rooms. Potter  Hall rooms are offered on a triple-occupancy basis and double-occupancy basis except when space is available for single-occupancy rooms.  Apartment housing offers private bedrooms for each resident in either four-bedroom/two-bath or two bedroom/ two-bath units. During vacation periods and the summer months, the University reserves the right to limit access to or determine which facilities will remain open. The University reserves the right not to renew a student’s housing contract at the end of any term. Student contracts may be terminated at any time for a violation of the terms and conditions therein.

Financial Responsibility

www.maryville.edu/studentaccounts

Payment

If the student’s financial aid amount is less than 100 percent of the semester charges, it is the student’s responsibility to make the necessary payment arrangements with the Student Service Center for the remaining amount by the semester payment due date posted.

The financial aid award letter found in the student portal will verify the amount of financial aid available to and accepted by the student. Financial aid is not disbursed to the student’s account until the semester begins, usually the beginning of the second week of classes.  Some external funding sources send payment later in the semester.  Students with confirmed accepted awards may take credit for all funding regardless of the actual payment date as long as it is within the first half of the semester.

Students who are registered are responsible for the session’s tuition and fees unless they notify the Student Service Center (or other appropriate registration center) prior to the beginning of their classes that they do not plan to attend. Non-attendance does not establish a basis for nonpayment. If payment arrangements have not been made by the semester’s payment due date, there is a late payment fee of $100. The University reserves the right to penalize any student who fails to meet his/her financial obligations including deletion from classes. Students who are withdrawn may be liable for all charges on their student accounts at the time of withdrawal.

Students with delinquent accounts from prior terms may be deleted from classes the day following the applicable payment due date.

In the event it is necessary to use external collection procedures to collect amounts not paid when due, the student will pay all legal fees and other reasonable collection costs and charges associated with collection, up to 50 percent of the unpaid balance.  Registration is not permitted for students carrying outstanding balances from a previous semester until those balances have been paid in full. Students who are in debt to the University at the end of any term are not permitted to receive transcripts, recommendations, placement services, or diplomas, etc., until all bills have been paid. Late fees may be assessed on past due accounts.

All expenses are subject to change as deemed necessary by Maryville University. Some courses such as clinical and laboratory courses require additional fees. All fees are nonrefundable.

Payment Options

All semester charges must be paid by one or a combination of the following payment options:

Pay Online

Maryville accepts debit and credit cards (VISA, MasterCard, Discover, American Express) and echeck (ACH) payments on-line only. Credit card payments carry a 2.75% service fee while payments by on-line checks (ACH) and/or savings accounts have no additional fee.  To pay on-line, please visit the student’s portal my.maryville.edu, MU Access Student, Financial Information, My Account.

Pay in Person

Maryville accepts cash, checks, both personal and cashier, bank checks, and debit cards. If paying by check, please write your student number on all checks. While credit cards may be used in person at the Bookstore, if used for payment of your student account, please exercise the on-line option. 

Monthly Semester Payment Plan

Maryville offers an on-line monthly semester payment plan. For details, please visit www.maryville.edu/studentaccounts and click on “My Account.”

Monthly Semester Payment Plan - Your semester charges (less any financial aid), will be divided over a five-month period for Fall and over a five-month period for Spring.  Summer balances are divided into a four-month period.  A $45 fee per semester is charged up front to participate in this plan.  Late fees are assessed on all overdue accounts.

Payments for Fall are due July 15, August 15, September 15, October 15 and November 15.

Payments for Spring are due December 15, January 15, February 15, March 15, and April 15.

Payments for Summer are due May 1, June 15, July 15, August 15.

International Student Monthly Plan - Your semester charges (less any financial aid), will be divided over a four-month period for for Fall and over a four-month period for Spring.  Summer balances are divided into a three-month period.  A $45.00 per semester is charged up front to participate in this plan.  Late fees are assessed on all overdue accounts.

Payments for Fall are due September 1, October 1, November 1, and December 1.

Payments for Spring are due February 1, March 1, April 1, and May 1.

Payments for Summer are due June1, July 1, and August 1.

Employer Tuition Assistance

If a company pays directly to Maryville University or to the student, in advance of taking coursework, payments need to be submitted to the Student Service Center by the semester payment due date. If the student has not received the company check by the semester payment due date, the student must complete, sign, and submit a Semester Payment Agreement form by the semester payment due date, indicating an estimated date of receipt of the company’s check.

If a company needs to be billed, authorizations, vouchers, approval tuition forms, etc. need to be submitted to the Student Service Center by the semester payment due date.  Upon receipt of the authorized billing forms, the company will be billed approximately four weeks after the semester begins.  If the student has not received authorization, voucher, approval tuition forms, etc., from the company by the payment due date, the student must complete, sign, and submit a Semester Payment Agreement form indicating an estimated date of receipt of the forms.                                               

If a company pays directly to the student upon completion of the semester work, Maryville offers a Grade Dependent Payment Plan in which your payment is deferred until one month after the completed semester in order to defer tuition by the payment due date.

• This plan is offered on-line only
• Each semester you must submit verification that you are eligible for your company reimbursement and when payment may be expected, to your registration site.  A letter from your Human Resources Office on company letterhead explaining the policy is acceptable.
• An email will be sent to your Maryville email address instructing you to go on-line and enroll in our Grade Dependent Payment Plan.
• A $45 fee per semester is charged up front for participation in this plan.

Semester Payment Agreement

If the previous options do not apply, a Semester Payment Agreement must be completed at the Student Service Center, Gander Hall, Suite 124 by the semester’s payment due date. This agreement is a contract between the student and the University outlining payment arrangements.

For more information regarding completing the forms required and making payment, call the Student Service Center at 314.529.9360.

Pay With Financial Aid

If you have successfully completed the financial aid process and your fully accepted aid covers the entire balance on your student account, you need make no further payment arrangements.  Follow up with all needed financial aid paperwork to insure timely disbursement of funds.

If accepted aid does not cover the entire balance, you will need to pay the difference in full or enroll in one or more of the applicable payment plans listed above by the payment deadline.

Federal Parent Loan (PLUS)

Parents may use the Federal Parent Loan for Undergraduate Students (PLUS) to pay all or part of the difference between direct and indirect costs and the student’s financial aid.  This may be arranged through the University.  If the entire financial aid award including the Parent Loan exceeds direct cost, the overage may be used to charge books and supplies related to the student’s coursework from the Maryville bookstore to the student’s account.  When funds are disbursed if a credit is generated, it will be refunded to either the student or parent once charges on the account have been deducted based on the payee selected by the parent borrower when completing the loan process.  Payment of any charge(s) generated after the refund is issued is the responsibility of the student and is due immediately unless otherwise specified.

Students considering withdrawal should consult with their instructor and adviser. Withdrawal may affect academic progress, financial aid eligibility and University financial obligations. In any withdrawal, students are responsible for obtaining information concerning the effect on academic progress, financial aid eligibility and University financial obligations.

The Student Service Center/Registrar determines the date of withdrawal.

Undergraduate Students Withdrawal from a Course

To withdraw from a course, the student must complete a course withdrawal form and obtain the adviser’s signature. The course withdrawal is not complete until the withdrawal request has been processed by the Registrar. Check the academic calendar for withdrawal deadlines. It is the student’s responsibility to obtain the necessary signatures and submit the form to the Student Service Center (or for WEC students to the Weekend and Evening College Office) for processing. Students who withdraw from a course before the applicable deadline will receive a withdrawal (“W”) designation on their transcript. Students who withdraw after the deadline will receive a letter grade based on their level of fulfillment.

Students who withdraw from a 6 or 8 week course have a different withdrawal deadline than the 16-week courses. Check the Maryville website (www.maryville.edu) for the withdrawal deadlines for all courses.

Withdrawal from the University

Students who find it necessary to withdraw from all courses must complete an institutional withdrawal form and obtain their adviser’s signature. The institutional withdrawal form must be returned to the Student Service Center for processing before the withdrawal will take effect. Weekend and Evening College students may submit the institutional withdrawal form to either the Student Service Center or the Weekend and Evening College Offices.

Institutional withdrawals must be initiated by the last date of withdrawal for the term as stated in the academic calendar.

Students will receive a withdrawal (“W”) designation on their transcript for each class in the current term.

A student who withdraws from all courses in an academic program that is at capacity or has sequential coursework and intends to return must discuss the withdrawal with the Dean and Program Director (if appropriate) to determine if a space in the program will be available upon the student’s return to the University. The student must also state in writing the reason(s) for withdrawal and include the date they expect to return to the University. The decision to retain a space is at the discretion of the Dean and Program Director. If a student is not enrolled at Maryville University for more than two (2) consecutive semesters, he/she must reapply for the University and the program through the Office of Admissions or Weekend and Evening College.

If the decision is made to retain a space for the student, the Dean and Program Director will notify the academic adviser and the Registrar of the decision and the anticipated reentry date of the student.

Graduate students must contact their program director in order to obtain the appropriate procedures and forms.

International students must contact the Office of Global Education to initiate the process of withdrawing from a course or from the University. An international student withdrawal form is necessary and requires signatures of both the Office of Global Education and the academic adviser.

Pro-Rated Charges (see chart)

• Only tuition is pro-rated - all fees remain charged at 100%
• New student tuition deposits, room deposits and any fees are nonrefundable.
• Charges are determined by the student’s official withdrawal date as recorded in the Student Service Center.
• Refund consideration is based on the balance after the prorated tuition charges are determined.
• Any adjustments to financial aid is outlined below.
• Contact a financial aid specialist in the Student Service Center when changing schedules or withdrawing from classes to determine the exact effect a revised academic schedule will have on a financial award.

The University reserves the right to withdraw a student whose academic progress is not satisfactory, or who does not comply with the regulations of the University upholding its standards.

• In such cases, the University is under no obligation to refund tuition or residence fees.
• Students leaving a residence hall before the end of the semester must contact the director of residential life, who will determine if any adjustment of room and board charges will be made.

All legitimate credit balances will be refunded to the student within 30 days of confirmation of the amount of excess funds.

• If a student requests in writing that funds be retained by the institution for the student, this will be done until the end of the current academic year.
• At that time, a refund will be delivered to the student within 30 days of the last date of student attendance.
• Refund requests may be made in writing to the Student Service Center or by setting up a refund profile on-line at www.maryville.edu/studentaccounts.
• The University reserves the right to write off unclaimed credit balances of less than $1.

Students who cease attendance with an excess of funds on the student account without formally withdrawing will be identified and their account reviewed.

• If a prorating of charges and/or financial aid is indicated, the student will be notified and the changes made.
• If a credit remains that is due to the student, a refund will be sent within 45 days of the last attendance date.

Financial assistance may come from many different funding sources:

Gift Aid

Gift aid includes scholarships (awards for academic achievement, community service, demonstrated leadership, etc.) and grants (funding to meet a student’s need as determined by the Federal formula used when filing a FAFSA). These programs reduce school costs but do not require repayment and/or work as a condition of receiving the funds.

Maryville has a wide range of institutional scholarship programs from the Presidential Scholarship (for incoming, full-time freshmen, covering tuition, and residence hall costs), Academic Scholarships for both incoming freshmen and new, full time, transfer students that are applied to tuition charges, Athletic Scholarships and endowed and restricted scholarships (with individual criteria such as state of residence, community service, program of study, etc).

Scholarships awarded directly to the student from outside sources are added to the award, becoming part of the total package of aid. The amount of the private award can impact eligibility in other programs as can the criteria of the program itself.  It is important for all students to provide information regarding, the selection and renewal (if applicable) criteria, the amount and anticipated disbursement date for any outside scholarship or grant awarded to them to the Student Service Center as soon as possible to insure any impact on other aid or charges can be determined.  Student athletes receiving private, outside funding complete and submit  the NCAA Private Funding Certification Form for each external program of funding.

Student loans (repaid with interest after leaving the University) may reduce both direct (tuition, fees, campus residence, books) and indirect costs (living expenses, transportation, day care).  College work study or Institutional campus employment (working on or off campus) provide monthly pay through the University Payroll Department to a bank account specified by the student employee through the direct deposit process or, if preferred, a refillable debit card.

Federal loans allow students to defer loan repayment until after leaving the University or dropping below half-time student status. Some loans carry an interest subsidy. All have long-term repayment and Congressional controlled, interest rates. There are also privately funded alternative loan programs designed to supplement institutionally administered programs. These are not federally insured and can carry a higher, fixed or variable interest rate, require a credit worthy cosigner and a favorable credit history.

Undergraduate campus employment is awarded through financial aid. It can be either on or off-campus, partially or completely funded by the University and requiring five to 15 hours per week throughout the semester.  Earnings are deposited directly into the bank account specified by the student on a monthly basis after time is confirmed by supervisors and submitted on the last day of the month of employment.

Need-based programs are determined by the federal government’s formula which affixes a value to a family’s income and assets. That value is the family’s “ability to pay” or Expected Family Contribution (EFC), sent to the University via the Federal Application for Aid (FAFSA), which is deducted from a school’s costs (tuition, fees, housing, books, miscellaneous, etc.) to establish a family’s need.  Students must complete a FAFSA each year to determine a full financial aid package.

Financial Aid awards are a combination of available aid from the scholarships, grants, loans and employment programs for which students have established eligibility put together into a “package.” Aid is time sensitive so the March 1 Priority Deadline for application completion is very important to maximize funding.

Applicants for financial aid must be accepted for admission to the University as degree or certificate seeking students in order to qualify for any institutionally administered financial aid. Official academic transcripts from all previously attended post-secondary schools whether coursework is transferable or not must be submitted in order to receive financial aid.

When it is determined that a student will not complete his or her intended degree program within 150% of the total hours required to successfully complete the degree (192 credit hours for most B. S. & B. A. degrees), aid will no longer be available (grants, loans, college work study). Some but not all scholarship programs may be awarded.

Second undergraduate (and graduate) degrees may be funded through loan programs only. For students working on a second undergraduate degree, the only available aid is the Federal and private loan programs.  The maximum allowable from the Federal Stafford Direct Student Loan Programs for any and all undergraduate course work is $57,500. Any money borrowed for the original baccalaureate degree would be deducted from the ceiling to determine loan funds still available. The actual dollar amount is determined by filing a FAFSA for each academic year of study. Students will receive notification of funding eligibility per semester and the criteria to receive and maintain that funding.

Students accepted into a graduate or doctoral program taking a minimum of three credit hours per semester may apply for federally funded, long-term repayment Federal loans.

Each academic year of graduate coursework offers a maximum of $20,500 (5.84% interest) in available Federal Stafford Direct Loan funds.  A graduate or doctoral candidate may also supplement Federal Stafford unsubsidized loans with the Federal Grad PLUS program which requires a credit check and carries a higher (6.84% fixed) interest rate.  Interest begins accruing upon disbursement.  Limited scholarship aid is available by School/College.  The Federal ceiling for borrowing from the Stafford Loan program for post baccalaureate students (including UG borrowing) is $138,500.

Financial Aid Online/Telephone Resources

www.collegeboard.org – Provides information about colleges and universities across the country, admissions requirements, funding opportunities and time lines.

www.aauw.org – Sponsored by the American Association of University Women, this site contains information directed to help promote education among women in all fields of study.

www.finaid.org – Federal website with extensive financial aid information including definitions, explanations and additional resources. One of the interactive features is an EFC Estimator with which an applicant can answer questions regarding income, asset, family size and number in college and be given an idea of the family’s expected contribution to college costs using federal methodology. It also will explain how this number then can be used to estimate funding available from schools of varying costs.

www.mocbhe.gov – The Missouri Coordinating Board for Higher Education provides information about state-funded programs for residents of Missouri attending post secondary schools within the State.

www.americorps.org – Official site for federally funded national service program offering job opportunities while earning money for college.

www.sfstl.org – The Scholarship Foundation of St. Louis is an organization offering scholarships and no-interest loans to area residents.

www.gmsp.org – The Gates Millennium Scholarship Program has funding information for minority students.

www.rmiinc.org – Funding for farmers and their family members.

www.hispanicscholarship.com – Scholarship search for Hispanic students.

www.aihec.org – Funding for Native Americans.

www.freschinfo.com – Scholarship search for adult learners.

www.back2college.com – Funding for re-entry students.

www.fafsa.ed.gov – Central Processor for DOE new and renewal FAFSA application.

www.dese.state.mo.us – Department of Elementary and Secondary Ed for Missouri.

www.fastweb.com – scholarship search guide

www.nextstudent.com/sse1 - scholarship search engine

www.collegelink.com/clnk/scholarship - scholarship search

www.gocollege.com – Funding databases.

www.studyabroad.com – Information for international study.

www.military.com – Scholarship information for the military.

Participants in Federal Loan Programs

http://studentloans.gov – Complete Entrance Counseling and/or sign Mast Promissory Note (MPN)

http://nslds.ed.gov - Complete Exit Counseling

Participants in the TEACH Grant Program

http://www.teach-ats.ed.gov - Agreement to Serve

http://www.tcli.ed.gov/CBSWebApp/tcli/TCLIPPubSchoolSearch.jsp - Designated low income Schools

http://www.ed.gov/about/offices/list/pol/tsa/pdf - State-by-State teaching shortage areas

Important Phone Numbers

Annual Financial Aid Application Procedures

As early as possible after January 1 and keeping in mind the March 1 priority deadline to maximize funding eligibility, complete the FAFSA (Free Application for Federal Student Aid). This must be done for each academic year to determine all funding. Complete at www.fafsa.gov. Returning students complete a Renewal FAFSA.

Both student and at least one parent (for dependent students) should have a FSA ID to access the federal processing system. It is both a security code and identification system so it should be kept and used whenever accessing or revising information in the Federal database. It also serves as identity verification for an e-signature for filing, correcting information on file in the Federal data base and signing Federal loan promissory notes.

If you do not have a FSA ID, you may apply for one when filing the FAFSA, completing loan processes or at https://studentaid.ed.gov/sa/fafsa/filling-out/fsaid . With this individual code, you may electronically sign U.S. Department of Education documents including your FAFSA and promissory note for the Federal Direct student and parent loan programs. It also may be used to make corrections on-line, reapply for financial aid, view the federal loan database and add schools for data release.

If  using estimated numbers when submitting the initial FAFSA,  be certain to make corrections to estimated numbers reported on the FAFSA after your Federal 1040 tax return is completed and submitted.  When filing the FAFSA, if the student and/or parents have already filed their Federal tax return, use the Data Retrieval option to download 1040 data directly from the IRS to the FAFSA.  The system will populate the necessary fields with the appropriate answers, saving time and helping in the verification process.

If you have been selected for verification by the Federal processor (CPS), contact the Student Service Center to determine what additional paperwork is needed to complete your file for processing (IRS Tax Transcript, W-2 forms, Verification Worksheet, Tax Non-Filer form, Social Security Card, Selective Service Registration, citizenship documentation, etc. income and asset report).  Signed copies of Federal tax returns are not acceptable documentation for tax information reported on the FAFSA.  If the student and/or parent did not use the IRS data retrieval option when completing the the FAFSA or later in the correction stage, IRS Transcripts procured from the Internal Revenue Service directly must be provided as part of verification.  To obtain IRS transcripts go to one of the following sources to make the request:

1. IRS website:  www.irs.gov   Click Order a Transcript
2. Call the IRS at 1-800-908-9946   Select Option 2

When providing information to identify the filers for which you want the transcripts, be certain the information is the mirror image of the information on the tax return (e.g. if the tax return reports you live at 10 North Street do not indicate 10 North St. in your request).  Unless the data is exact, it will reject the request.

When your eligibility is determined and an award packaged, you will be notified by email how to access your Maryville Financial Aid Letter on your student portal under Access Maryville-Financial Aid.  While grants and scholarships do not require any action on your part in order to signify acceptance of the award, campus employment as well as Federal student and parent loans will require the student’s acceptance or rejection through the portal.  Loans require further processing with the Federal website and campus employment requires interviewing for available positions and completing payroll documents.

If any information changes, the award is subject to change. For example, if a student switches from a resident to a commuter, full- time to half-time, two family members in college to one, a private outside scholarship and/or loan is added to the funding-any of these might cause a change to the programs, amounts or criteria of a financial aid award.  Be certain to check with the SSC or on-line in your portal for any potential changes.

All scholarships are financial resources and, as such, must be taken into account when an award is being packaged. If you receive a scholarship from a source other than the University, notify the Student Service Center immediately if it does not appear on the award.  Student athletes receiving private, outside funding complete and submit the NCAA Private Funding Certification Form for each external source.

Funding Availability

Funding sources, dollar amounts and criteria for receipt are determined by the formula used by the federal processor to determine a family’s ability to pay (EFC), the current academic level of the student, the number of credit hours taken, previous aid received and the number of weeks (or days) the class is in session.

The number of credit hours taken each semester is a major determinant in which financial aid program may provide funding. The enrollment ranges for undergraduate students working on their first undergraduate degree are as follows:

Should a student wish to pursue funding other than, or over and above, the programs administered by and through the University, information pertaining to alternative loan programs are available on-line on the Financial Aid menu under Online Resources.  The University will work with any private lending institution the student selects. Students are not restricted to the companies listed on the website.  They are intended as an information resource not an endorsement.  No student may receive total funding that exceeds the Cost of Attendance for the program, classification and status of the registration.

Federal Aid is governed by congressional regulation through the Federal Department of Education which stipulates certain mandatory requirements in order to be considered for funding. Some of the regulations mandated for applicants to receive aid are:

1. U.S. citizen or eligible non-citizen with a valid Social Security Number.
2. High school graduate or General Education Development (GED) recipient.
3. Official transcripts provided from all previously attended post secondary programs regardless of successful completion or transferability of credit hours.
4. Accepted into a Maryville degree or certificate program.
5. If male between the ages of 18-25, registered with the Selective Service.
6. Not currently in default on federal student loan.
7. Not convicted of an offense involving either the possession or sale of illegal drugs.
8. Able to complete degree within 150% of the hours required to earn the degree.

Financial aid funds are finite. To insure that you receive funding from all available sources, apply early. Paperwork received and files completed after March 1 run the risk of amounts being diminished or programs being depleted.

Applicants for financial aid must be accepted for admission to the University as degree or certificate seeking students in order to qualify for any institutionally administered financial aid.  Official academic transcripts from all previously attended post-secondary schools whether coursework is transferable or not must be submitted in order to receive financial aid.

When it is determined that a student will not complete his or her intended degree program within 150% of the total hours required to successfully complete the degree (192 credit hours for most B. S. & B. A. degrees), aid will no longer be available (grants, loans, college work study).  Some but not all scholarship programs may be awarded.

Students must apply for both merit-based (scholarships) and need-based (grants, loans, employment) financial aid each year. In the case of need-based financial aid, financial need may be recalculated, based on changes in University costs and family financial situations.

To ensure financial aid is in place to be used as all or part of a student’s semester payment arrangement, material should be received by the University no later than July 1 for fall and November 15 for spring terms.

The University reserves the right to transfer funds from one gift aid program to another. When an award is calculated, it is based on the information available at that time. If changes occur or additional information is obtained, this can affect the source and amount from which awards are ultimately provided.

Endowed Scholarships

Information on Maryville University’s Endowed Scholarships please visit our Scholarships and Naming Opportunities website.

Veterans’ Benefits

Veterans and their dependents who may be eligible for benefits including the Yellow Ribbon Program can receive information and applications through the V.A. representative located in the Student Service Center.

The V.A. representative routinely reports eligibility, and when a veteran has withdrawn from a class or from the University, to the Veterans Administration Regional Offices, .

Vocational Rehabilitation

To apply for benefits, students with disabilities must contact the Vocational Rehabilitation Office, State of Missouri. Authorization to bill the Vocational Rehabilitation Office must be submitted to the Student Service Center by each semester’s payment deadline listed in class schedules.

Financial Aid Refund Policy

Financial Aid accepted by the student may be used to pay all or part of tuition, housing, board, fees, books and supplies unless they are tuition specific (e.g. Barat, Duchesne, Mouton Scholarships). In the event aid is not in place by the payment deadline, students should make alternative payment arrangements with the Student Service Center or on-line in their - My Maryville Account.  Refunds created by disbursement of financial aid may be deposited into a student-specified account electronically or a check mailed to the student’s permanent address.  Allow up to two weeks for either on-line transfer of funds or paper checks to be issued after funds are applied to the student’s account. To request a credit balance not be refunded, submit a request in writing to the Student Service Center.  To have it refunded to a Payee or address other than the student, submit a request in writing with the student’s original signature.  Credit balances may not be held after the end of the academic year.

Impact on Aid When Withdrawing From Classes

Students with University-approved financial aid who withdraw from classes before classes begin, forfeit all aid. If books and supplies have been charged to the student’s account, these items must be returned following Bookstore procedures.  If they are not, this creates balance due to be paid immediately by the student.  Any hours already worked for a college work-study assignment will be paid through the payroll process.  The check will be mailed using the permanent address on file for the student.

The date the Registrar determines as the “date of withdrawal” is used to determine any potential adjustment to financial aid. This date is:

1. the verifiable date the student began the withdrawal process
   OR
2. the date the student provided official notification of the intent to withdraw
   OR
3. for the student who does not follow the University’s withdrawal policy or notify the University of the intent to withdraw, the midpoint of the enrollment period for which aid was disbursed.

In each instance, if a later date of attendance can be documented, that is the date that will be used as the date of withdrawal.

When calculating the percentage of the semester completed, the total number of calendar days within the enrollment period will be divided into the number of calendar days from the beginning of the term until the student’s withdrawal date. Periods of five consecutive days or more in which classes are not held (e.g. Thanksgiving holiday or Spring Break) are not included in the equation.

The amount of funding earned (maintained) by the student is calculated by determining the percentage of the enrollment period completed as of the official date of withdrawal. The difference is the unearned portion of financial aid that will be refunded to the appropriate aid program. If the student withdraws after the 60 percent point in the semester, the percentage of assistance earned is 100 percent. Unearned funds will be refunded by the school to the appropriate financial aid program.

The amount the school must return is the lesser of the unearned amount of assistance, or the institutional charges incurred for the enrollment period multiplied by the unearned percentage.

The amount the student must return is the unearned assistance minus the amount the University returns. The order of program funding return is as follows:

1. Unsubsidized Federal direct loans
2. Subsidized Federal direct loans
3. Federal Grad PLUS
4. Federal Parent PLUS
5. Pell Grant
6. SEOG
7. Teach Grant

Aid yet to be disbursed for which the student is eligible is included in the calculation of earned and unearned assistance.  When students (or parents in the case of a Parent PLUS loan) are required to return a portion or the entire loan proceeds, the calculated amount is to be repaid according to the terms of the loan program.

Students receiving aid from the State of Missouri requiring full-time enrollment as part of the funding criteria must be enrolled in 12 credit hours at the time the funds are received and disbursed. If the student has dropped below the requisite number of hours prior to this date, the funds will be returned to the State.  A student must also maintain a cumulative grade point average of 2.5 for all State funding each semester.

Programs funded in their entirety by the University will be pro-rated at the same percentage used by Student Accounting in pro-rating tuition charges (percentage of aid):

Non-attendance of classes once registration is complete does not constitute official withdrawal from that class or the University. To ensure the appropriate and timely financial aid adjustment, be certain to follow the withdrawal procedures or call one of the registration centers or Student Service Center to determine the student’s responsibility in the process.  The University reserves the right to delete a student’s enrollment from a class(es) if it is determined the student never attended the class, including  class activity prior to 1st class meeting.

Refunds

In the event that a credit is generated on a student’s account, the Student Service Center will issue a refund to the student and either electronically transfer to a student specified account via the student’s on-line refund profile on My Account or mail a check to the permanent address on file. This process can take up to two weeks from the date of the credit-generating disbursement. Any changes added to the account after the refund is requested are the responsibility of the student and should be paid upon billing (e.g. bookstore charges, student fees including test or insurance fees, added classes, etc.) Any decrease in charges generating an additional credit once a refund has been delivered to the student will require a written request from the student in order to generate a second refund.

Students wanting credits to be maintained on his or her student account must request in writing a refund not be issued. Credits not absorbed by subsequent charges will be refunded to the student within 30 days of the end of the academic year for which the funds were disbursed.

Financial Aid Satisfactory Academic Progress Policy

These are the academic standards all financial aid applicants and recipients must meet:

1. Students must maintain the minimum GPA requirements needed for continued enrollment for academic progression (2.0). Students whose grade point averages place them on academic probation are eligible for financial aid if they meet the hour requirements specified below.
2. Students are encouraged to plan their course load in order to complete approximately one-fourth of the graduation requirements each year. Total financial aid eligibility is 150 percent of the published length of the program or 192 credits (at least 128 hours are required for baccalaureate graduation).
3. Number of hours needed are:
   1. Full-time undergraduate students must register for and successfully complete a minimum of 12 credit hours for each semester of enrollment for which full-time aid is received.
   2. Three-quarter time undergraduate students must register for and should successfully complete a minimum of nine credit hours for each semester of enrollment for which three-quarter time aid is received.
   3. Half-time undergraduate students must register for and should successfully complete a minimum of six credit hours for each semester of enrollment for which half-time aid is received.
   4. Less than half-time undergraduate students will complete a minimum of two hours for each semester of enrollment if less than half time aid is received.
4. Students must successfully complete the minimum number of hours each semester and each year.
   1. Full-time undergraduate students must successfully complete at least six (6) credits for one semester and 24 credits for the academic year.
   2. Three-quarter time undergraduate students must successfully complete four (4) credits for one semester and 18 credits for the academic year.
   3. Half-time undergraduate students must successfully complete two (2) credits for one semester and 12 credits for the academic year.
   4. Less than half-time undergraduate students must successfully complete two (2) credit hours for one semester
5. Financial Aid Warning will go into effect when, at the end of any semester the following occurs:
   1. Full-time students complete less than 12 credits but at least six (6).
   2. Three-quarter time students complete less than nine (9) credits but at least four (4).
   3. Half-time students complete less than six (6) credits but at least two (2).
   4. Less than half-time undergraduate students completing less than two (2).
6. At the end of each semester, academic records are reviewed for all financial aid recipients to identify those who have not met the satisfactory academic progress standards. Students will receive email notification if they are being placed on financial aid warning or suspension.
7. Aid will pay one time for a course that is being repeated. If repeated more than once, regardless of the reason, aid will not pay nor will the class count as part of satisfactory progression.
8. Financial Aid Warning allows a student one semester of continued aid at the end of which the total hours successfully completed must equal the minimum required for both semesters of aid (i.e., FT=24, QT=18, HT=12). Students passing the requisite number of hours by the end of the semester of warning will be fully reinstated and the warning status dropped.  Aid remains the same unless the cumulative GPA is too low for scholarship renewal.
9. If students fail to successfully complete the minimum hours by the end of the semester of warning, they are placed on Financial Aid Suspension. Students not passing the minimum of any single semester of funding (i.e., FT=6, QT=4, HT=2) are placed on financial aid suspension immediately.  Students placed on financial aid suspension may submit a written appeal to the Director of Financial Aid by the deadline indicated stating the reasons they believe there were extenuating circumstances that affected their academic performance, what has happened to eliminate these circumstances and an academic plan to correct the failure to progress satisfactorily. The Director of Financial Aid will refer the appeal to the Financial Aid Appeals Committee that will review the student request and statement of extenuating circumstances. The student will receive (via email) written confirmation of the Appeals Committee’s decision which, if the appeal is approved, will include an academic plan the student must follow to reinstate aid and change the suspension status to probation.  A student may not appeal failure to meet the terms of the academic plan for aid reinstatement.
10. Students on financial aid suspension may be reinstated on probation after one year if they document comparable satisfactory progress at Maryville or at another college or university during that period of time.
11. Students receiving institutional scholarship funding which carries an additional GPA requirement will be reviewed for credit hours progress each semester; however, the GPA will be monitored at the end of each academic year to determine renewability for the next academic year unless otherwise required by the program (e.g. TEACH Grant, Access Missouri).
12. Because of the time needed to procure and review academic progress, students should be aware of the minimum progress requirements and anticipate actions needed to address a semester where credits are not accumulated successfully.

*The use of full-time specification throughout this section refers to the academic requirement of a minimum of twelve (12) credit hours and not the pricing requirement of Weekend/Evening College students, which establishes full-time charges for students taking 13-18 credit hours.

Satisfactory Academic Progress for Graduate Studies and Appeal

Graduate students receiving financial aid are required to successfully complete a minimum number of credit hours to fulfill the terms of receiving aid.  Whether a student is on-line or on ground, classes are monitored for satisfactory progress at the close of each semester.

Graduate attendance is determined by the following measure:

Half Time                                                      3 -  5  credit hours

Three Quarter Time                                      6 -  8  credit hours

Full Time                                                       9 -11 credit hours

Full Time (fixed tuition charges)                  12->    credit hours

Occupational & Physical Therapy Post Baccalaureate Course Work:

Half Time                                                      5 -   8 credit hours

Three Quarter Time                                      9 - 11 credit hours

Full Time                                                      12 -18 credit hours

For every semester a student receives aid, he or she must successfully complete the minimum required for their academic status. Students using aid who fail to complete the minimum credit hours required are on financial aid warning.  By the end of the next semester in which aid is received, the hours not successfully completed below the minimum must be made up.  If this is not done, aid is suspended until the student does make up the hours.

Financial aid suspension ends the availability of aid until any hour shortfall is successfully completed and the progress toward the degree is back on track. At the end of a semester in which a student is on academic warning if the hours have not been made up, the student may appeal if there are extenuating circumstances.  For example, if the program itself does not allow a student to take more than a half time course load in a semester, the advisor/program director can provide confirmation that the student may not take an additional course and why, then aid can be extended with the condition that the student is on extended “warning”.  If the student continues to use aid and another class is not successfully completed, aid is immediately suspended without further appeal.

In the event the student is not able to make up the hours because he or she is at a point in the program where academically, there is no option for taking an additional class (credit hours), an explanation of this will be provided by the advisor and/or program director for that student. He or she will then be placed on Financial Aid Warning.  This will require continued successful completion of all course work to avoid immediate financial aid suspension at the point of not successfully completing another class.

Tuition adjustments will be made once the formal withdrawal process is complete according to the schedule listed below. The percentage represents the percentage of tuition a student will be charged.

1 - Online Nursing Exception: Online Graduate Nursing (MSN, PMSN & DNP programs) have the fist week to add/drop at no charge.
The charge is 100% of tuition and fees from the second week and beyond.

2 - Online Programs: Some states dictate proration requirements different than those listed above.
Please visit our Consumer Information web page and click on State Authorization for more information.
These exceptions apply to students residing in the states indicated on the website and enrolled in fully on-line programs.

Tuition Refund Policy

Non-attendance of class does not constitute withdrawal. Tuition adjustments will be made once the formal withdrawal process is complete (See Withdrawal and Refund Policies).