Financial Matters

Tuition and fees reflect the 2023–24 rates as established by the Maryville University Board of Trustees, effective Summer 2023:

Fees

One Fee - For Traditional Undergraduate and graduate students in the Occupational Therapy, Physical Therapy, and Speech-Language Pathology programs, the One fee is a comprehensive fee that includes textbooks and other course materials, student services and resources, orientation, clinical processing, student activities, fitness facilities, health and wellness center, library, technology, transcripts, course fees, lab fees, and graduation.  Click here for more information regarding the One Fee.

Technology  Fee – For students enrolled in online programs, adult undergraduate programs, or other non-traditional programs, this fee covers comprehensive technology services, as well as student services and resources, clinical processing, library, course fees, lab fees, and graduation. 

Undergraduate Students

Upon receipt of a letter of admission to the day program at Maryville, each prospective student must submit an enrollment tuition advance payment of $250 to hold a place in the entering class. The advance payment applies toward expenses for the student’s first term of enrollment at Maryville. This advance payment is refundable upon written request received on or before May 1 for students entering the summer or fall term and on or before December 1 for the spring term.

University Housing and Food Service

The Housing Contract is for the entire academic year or 9 continuous months. Each student wishing to live in university residence halls or apartment housing must submit a housing advanced payment of $300. This deposit secures a space for the student in University housing and applies toward expenses for the student’s first term of housing at Maryville.

New Students to Housing: If the Residential Life Office receives written notice of cancellation of a signed contract by May 1st for the fall semester, December 1 for the spring semester and May 1 for summer session(s) prior to the beginning of any contract period, a refund of the advanced payment will be made. Cancellations after May 1st result in forfeiture of the advanced payment.

Returning students to Housing: All requests for cancellations of the housing contract shall be made by emailing a letter of cancellation to the Housing Operations and Project Specialist. Cancellations are subject to a financial penalty. Please refer to the housing contract for more information regarding cancellation.

The residence hall contract costs include both room and meal plan charges. All students living in the residence halls in fall and spring semesters are required to have a meal plan. University housing and meal plan charges are made on an academic year basis. Reductions are not made for weekends or other time spent off-campus.

Mouton Hall rooms are offered on a double-occupancy basis except when space is available for single-occupancy rooms; students may incur a surcharge for a single occupancy room. Potter Hall rooms are offered on a triple-occupancy basis and double-occupancy basis except when space is available for single-occupancy rooms.  Saints Hall rooms are offered on a single-occupancy, double-occupancy, or quadruple-occupancy basis. Apartment housing offers private bedrooms for each resident in either four-bedroom/two-bath or two-bedroom/ two-bath units. During vacation periods and the summer months, the University reserves the right to limit access to or determine which facilities will remain open. The University reserves the right not to renew a student’s housing contract at the end of any term. Student contracts may be terminated at any time for a violation of the terms and conditions therein.

Financial Responsibility

www.maryville.edu/epay

Payment

If the student’s financial aid amount is less than 100 percent of the semester charges, it is the student’s responsibility to make the necessary payment arrangements with the Solution Squad for the remaining amount by the semester payment due date posted.

The financial aid award offer is accessible through the student’s Self-Service and will verify the amount of financial aid available to the student. The student may need to signify they accept portions of the financial aid award in order for these funds to be available to deduct from the balance due. Financial aid is not disbursed to the student’s account until the semester begins and the second week of classes. Some external funding sources send payments later in the semester. Students with confirmed accepted awards may take credit for all funding (exception:  campus employment paid to the student as earned) regardless of the actual payment date as long as it is within the first half of the semester.

Registered students are responsible for each session’s tuition and fees unless they notify the Solution Squad (or other appropriate registration center) prior to the beginning of their classes that they do not plan to attend. Non-attendance does not establish a basis for nonpayment. If payment arrangements have not been made by the semester’s payment due date, a late payment fee of $100 may be assessed. Students who are still lacking payment arrangements as of the start of the term/semester may be automatically enrolled in the monthly payment plan and subject to payment plan late fees for installments missed or not paid in full. The University reserves the right to penalize any student who fails to meet his/her financial obligations including deletion from classes. Students who are withdrawn may be liable for all charges on their student accounts at the time of withdrawal.

Students with delinquent accounts from prior terms may be deleted from classes the day following the applicable payment due date.

Students who have an outstanding balance on their account as of the end of the semester may be contacted by a third-party company on Maryville’s behalf regarding their balance. This pre-collection attempt to resolve your balance will not have a negative impact on your credit.  

However, in the event the account remains unresolved, it may be necessary to use external collection procedures to collect amounts not paid.  The student may be responsible for paying the collection agency fee which may be based on a percentage, up to a maximum of 50% of the delinquent account, together with all costs and expenses, including reasonable attorney’s fees, necessary for the collection of the delinquent account. The delinquent account may be reported to one or more of the national credit bureaus.

Registration and on-campus housing is not permitted for students carrying outstanding balances from a previous semester until those balances have been paid in full. Students who are in debt to the University at the end of any term are not permitted to receive transcripts, recommendations, placement services, diplomas, etc. until all bills have been paid. Late fees may be assessed on past due accounts.

All expenses are subject to change as deemed necessary by Maryville University. All fees are nonrefundable.

Payment Options

All semester charges must be paid by one or a combination of the following payment options:

Pay Online

Maryville accepts debit and credit cards (VISA, MasterCard, Discover, American Express) and echeck (ACH) payments online only. Credit card payments carry a 2.85% service fee while payments by online checks (ACH) and/or savings accounts have no additional fee. To pay online, please visit: https://community.maryville.edu/  and select Pay My Bill.

Pay in Person

Maryville accepts cash, checks, both personal and cashier, bank checks, and debit cards. If paying by check, please write your student number and semester(s) to which the payment is to be applied on the memo line.

Semester Payment Plans

Monthly Semester Payment Plan

Your semester charges (less any accepted and approved financial aid), will be divided over a five-month period for Fall and over a five-month period for Spring. Summer balances are divided into a four-month period. Late fees are assessed on all overdue accounts.

Payments for Fall:

Option 1 – Due dates on the 15th of each month: July 15, August 15, September 15, October 15, and November 15
Option 2 – Due dates on the 1st of each month: August 1, September 1, October 1, November 1, and December 1

Payments for Spring:

Option 1 – Due dates on the 15th of each month: December 15, January 15, February 15, March 15, and April 15
Option 2 – Due dates on the 1st of each month: January 1, February 1, March 1, April 1, and May 1

Payments for Summer:

Option 1 – Due dates on the 15th of each month: May 15, June 15, July 15, and August 15
Option 2 – Due dates on the 1st of each month: May 1, June 1, July 1, and August 1

Two Payment Plan

Your semester charges (less any financial aid), will be divided into two equal payments. Late fees are assessed on all overdue accounts.

Payments for Fall are due August 1 and October 1.

Payments for Spring are due January 1 and March 1.

Payments for Summer are due May 1 and July 1.

Employer Tuition Assistance

If a company pays directly to Maryville University or to the student, in advance of taking coursework, payments need to be submitted to the Solution Squad by the semester payment due date. If the student has not received the company payment by the semester payment due date, the student must complete, sign, and submit a Semester Payment Agreement form by the semester payment due date, indicating an estimated date of receipt of the company’s check.

If a company needs to be billed, authorizations, vouchers, approval tuition forms, etc. need to be submitted to the Solution Squad by the semester payment due date.  Upon receipt of the authorized billing forms, the company will be billed approximately six weeks after the semester begins.  If the student has not received an authorization, voucher, approval tuition forms, etc., from the company by the payment due date, the student is expected to establish and adhere to an alternative payment arrangement.                                             

If a company pays directly to the student upon completion of the semester work, Maryville offers a Grade Dependent Payment Plan in which your payment is deferred until one month after the completed semester in order to allow time for tuition payment to be processed.

• Each semester you must submit verification that you are eligible for your company reimbursement and when payment may be expected to your registration site.  Documentation must include the percentage or amount you are eligible to receive and when reimbursement takes place. Typically this letter is provided by your Human Resources office.
• Upon receipt of acceptable documentation, an email will be sent to your Maryville email address instructing you to enroll in our Grade Dependent Payment Plan online through the student account suite. Your semester balance is not officially deferred until this step is complete.

Pay With Financial Aid

If you have successfully completed the financial aid process and the aid you have accepted covers the entire balance on your student account, you need no further payment arrangements. Be certain to do any necessary follow-up to ensure timely disbursement of funds if needed (e.g. complete Federal entrance counseling and/or sign the Master Promissory Note - MPN).

If accepted aid does not cover the entire balance due, pay the difference in full or enroll in one or more of the applicable payment options by the payment deadline.

Federal Parent Loan (PLUS)

Parents may use the Federal Parent Loan for Undergraduate Students (PLUS) to pay all or part of the difference between direct and indirect costs and the student’s financial aid. If the entire financial aid award (including the Parent Loan) exceeds direct cost (balance due to University), the overage may be used to charge supplies related to coursework through the Maryville bookstore to the student’s account. When funds are disbursed, if a credit is generated, it will be refunded to either the student or parent once charges on the account have been paid.  Who receives the refund is determined by the parent borrower when completing the Federal loan process. Payment of any charge(s) generated after a refund is issued is the responsibility of the student and is due immediately unless otherwise specified.

Semester Payment Agreement

All students are expected to utilize one of the payment options noted above. In the event of extenuating circumstances and the student cannot utilize one of these options, a Semester Payment Agreement must be completed by the semester’s payment due date. This agreement is a contract between the student and the University outlining specific payment arrangements.

For more information regarding completing the forms required and making payment, please contact the Solution Squad at ssc@maryville.edu or 314.529.9360.

Students considering withdrawal should consult with their instructor and adviser or life coach. Withdrawal may affect academic progress, financial aid eligibility and University financial obligations. In any withdrawal, students are responsible for determining the impact, both financially and academically, before moving forward.

Undergraduate Students Withdrawal from a Course

To withdraw from a course, the student withdraws online through Self-Service and a change to registration occurs immediately. Students are prompted to go to a link to complete a survey for additional information.

Students who withdraw from a course before the applicable deadline will receive a withdrawal (“W”) designation on their transcript. Students who withdraw after the deadline will receive a letter grade based on their level of fulfillment. Students who withdraw from a 6 or 8-week course have a different withdrawal deadline than the 16-week courses. Check the academic calendar for the withdrawal deadlines for all courses.

Withdrawal from the University

Students who find it necessary to withdraw from all courses must complete an institutional withdrawal online through Self-Service creating a manual withdrawal case that is reviewed by appropriate offices.

Institutional withdrawals must be initiated by the last date of withdrawal for the term as stated in the academic calendar. Students will receive a withdrawal (“W”) designation on their transcript for each class in the current term.

Withdrawal from a Program with Sequential Coursework

A student who withdraws from all courses in an academic program that is at capacity or has sequential coursework and intends to return must discuss the withdrawal with the Dean and Program Director (if appropriate) to determine if a space in the program will be available upon the student’s return to the University.  In some instances completing a Leave of Absence Application (LOA) may be required. The student must state in writing the reason(s) for withdrawal and include the date they expect to return to the University. If the decision is made to retain a space for the student, the Dean and Program Director will notify the academic adviser and the Registrar of the decision and the anticipated reentry date of the student.

Things to Consider Before Withdrawing

There are a variety of potential academic, financial, and circumstantial impacts which may occur when a student withdraws from one or more courses, as well as adding/dropping courses after the semester begins.  Basic information regarding these impacts is listed below, but you are encouraged to reach out to the appropriate party for more specific information if needed.

The Financial Aid Office at Maryville University will recalculate financial aid based on the enrollment status as of two specific dates set by the University. These dates are:

• FEDERAL PELL GRANT RECALCULATION DATE (PRD) 
  Federal Pell Recalculation Date (PRD) is the date after which the Federal Pell Grant will not be recalculated for enrollment status changes. PRD is Sunday at 11:59 PM after the first week of the 16-week semester which is the same as the end of add/drop period for full semester and session A courses.
• FEDERAL DIRECT LOAN CENSUS DATE
  Federal Direct Loan census date is the date when enrollment hours are locked and budget and loans are no longer adjusted. The Federal Direct Loan census date is the same as the University census date that falls on the 5th Monday of the semester.

Financial Aid – Current Award and Continuing Eligibility

Students who have applied for and/or received financial aid should confer with their Life Coach, the Solution Squad, or a member of the Financial Aid team to receive general information about the possible impact(s) of withdrawal on both current and future financial aid funding.  Please also see below for basic information.

It is important to note that Federal regulations and University policy may require that you repay a portion of the funds you received. Your financial aid will be prorated according to your date of withdrawal and funds credited to your student account will be adjusted. This adjustment may create an outstanding balance on your student account that you will be required to pay.

Student Account Balance – Balance May Be Due

Due to the potential impact to a current financial aid award, a balance may be due to the university.  Likewise, with or without financial aid, if a student had not fulfilled their financial obligations to the university, a withdrawal does not absolve the student of owing the balance, if one is still due.  Please also see below for more information.

Time to Degree Completion and/or Ability to Remain in Academic Program

Withdrawing may impact the pace at which a student is completing degree requirements, which may lengthen the amount of time needed to fully complete a degree.  Additionally, if a student is not enrolled at Maryville University for two (2) consecutive semesters, reapplication to the University and the program will be required through the Office of Admissions or School of Adult and Online Education.

The decision to retain a space for the student in a specified academic program, where applicable, is made at the discretion of the Dean and/or Program Director. They will notify the life coach/adviser and the Registrar of the decision and the anticipated reentry date of the student. In some instances, completing a Leave of Absence Application (LOA) may be advisable along with withdrawal.

Ability to Remain in On-Campus Housing

Students who have contracted for on-campus housing should discuss withdrawal with Residential Life. Students leaving a residence hall before the end of the semester must contact Residential Life to determine any adjustment to room and board charges. It is University policy that only full-time students may live in on-campus housing.

Ability to Participate and Compete in Athletics

Students participating in a varsity athletic program may not withdraw from a class or a semester without the approval of the Athletic Department.  Withdrawal may impact a student’s ability to continue participating in athletic practices and games.

Change to Immigration Status for International Students

International students should confirm with their international life coach about the potential ramifications a withdrawal may have on their immigration status and/or visa.

Change to Veterans Benefits

If you are receiving VA education benefits, withdrawal can impact current or future benefit payments. The VA considers withdrawal any time a student discontinues a course, regardless of whether the student withdraws officially or stops attending during the term. We are required to report all schedule changes, and last dates of attendance in any case a student stops attending a course, which can result in overpayment and return of tuition funds to VA.

Please contact Maryville’s VA School Certifying Official at militarybenefits@maryville.edu if you have questions regarding VA withdrawal or overpayment policies.

Return of University Issued Materials

Students who are withdrawing from one or more classes will need to return all physical course materials provided through the university’s textbook program.  Students withdrawing completely from the university may also need to return other university-issued items, such as iPads, athletic gear, club/organization supplies, etc.

Impact of Withdrawal on Student Account

Prorated Tuition is determined based on the point in the semester at which the course(s) are dropped. See the Prorated Charges section below.

Only tuition is prorated - all fees remain as charged. Adjustments to charges are determined by the student’s official withdrawal date as determined and recorded by Academic Records.

Any adjustment to financial aid is determined by the official date of withdrawal and the prorating rules governing each financial aid program. Contact a financial aid specialist when withdrawing from classes for general information about the effect a revised academic schedule may have on a financial award and/or academic progress requirements. To review the financial aid withdrawal policy please see the Financial Aid Withdrawal Policy.

If a proration of charges and/or financial aid is indicated, the student will be notified and the changes made.

Refund consideration is based on the balance after the prorated tuition charges are determined and paid by any remaining financial aid funds. All legitimate credit balances will be refunded to the student within 30 days of confirmation of the amount of excess funds.

If a student requests in writing that funds be retained by the institution for the student, funds will only be held until the end of the award period. At that time, a refund will be delivered to the student within 30 days of the last day of the award period.

All other refund requests may be made in writing by the student to the Solution Squad or by setting up a refund profile online at www.maryville.edu/epaylogin.

The University reserves the right to withdraw a student whose academic progress is not satisfactory or does not comply with the regulations of the University upholding its standards. In such cases, the University is under no obligation to refund tuition or residence fees.

All legitimate credit balances will be refunded to the student within 30 days of confirmation of the amount of excess funds. At that time, a refund will be delivered to the student within 30 days of the last date of student attendance. The University reserves the right to write off unclaimed credit balances of less than $1.

Students who cease attendance with an excess of funds on the student account without formally withdrawing will be identified and their account reviewed.

If a credit remains that is due to the student, a refund will be sent within 45 days of the last attendance date.

Financial assistance may come from many different funding sources:

Gift Aid

Gift aid includes scholarships (awards for academic achievement, community service, demonstrated leadership, etc.) and grants (funding to meet a student’s need as determined by the Federal formula provided by the FAFSA). These programs reduce school costs but do not require repayment and/or work as a condition of receiving the funds.

Maryville has a wide range of institutional scholarship programs. There are competitive scholarships such as Presidential Scholarship for incoming, full-time freshmen, covering tuition and residence hall costs including board, Tomorrow’s Innovators for campus leaders, competitive, Multicultural Scholarships to promote campus diversity.  Many programs are academic in nature for both incoming freshmen and new, full-time, transfer students. There are also Athletic Scholarships for varsity and club sport participation and endowed or restricted scholarships with individual criteria such as state of residence, community service, program of study, etc. which, if selected, will be shown on the financial aid offer letter along with renewal criteria, if applicable.

Maryville Endowed & Annual Scholarship Application is available in My Maryville Community. This application allows students to apply for multiple undergraduate scholarship opportunities with one simple application.

The scholarship application is open from February 1- April 1 for current full-time undergraduate students working on their first undergraduate degree who are meeting Satisfactory Academic Progress requirements and have a 2.50 or higher cumulative GPA. applications are reviewed by the Scholarship Committee after spring semester and selected students are notified during fall semester. 

To access the application at the link provided below students must be logged in to https://community.maryville.edu/ click on the Forms & Resources button and go to Financial Aid& Student Accounts section to find Maryville Endowed & Annual Scholarship Application. 

Unless otherwise specified, the University does not monitor GPA renewal requirements mid-year (after fall semester).  At the close of spring, the cumulative GPA requirements are reviewed to determine renewal for the next academic year.  Should the GPA be less than the mandatory minimum cumulative GPA, a student has the one-time opportunity to appeal the funding loss explaining the circumstances that lead to the failure to meet the criteria and steps taken to address the issue.  A committee reviewing the appeal and level of academic performance determines renewal.  If renewed, the terms of renewal will be provided in the appeal response.  If these conditions are not met, aid for that program is forfeit - no further appeal.  In determining renewal, GPA is not rounded.

Scholarships awarded directly to the student from outside sources are added to the Maryville award becoming part of the total package of aid. The amount of the private award can affect eligibility in other programs, as can the criteria of the program itself. Please provide information regarding funding from private external sources to the Solution Squad as soon as possible to ensure the student is receiving credit for the scholarship amount regardless of when the University receives funds and any impact on other aid or charges can be determined.

Student-athletes receiving private, outside funding should also complete and submit the NCAA Private Funding Certification Form for each external program of funding. The total of all Institutional gift aid cannot exceed Institutional direct costs.

Student loans (repaid with interest after leaving the University) may reduce both direct (tuition, fees, campus housing) and indirect costs (living expenses, transportation, daycare). College work-study or Institutional campus employment (working on or off campus) provides pay through the University Payroll Department to a bank account specified by the student employee through the direct deposit process or, if preferred, a biweekly paycheck.

Federal loans allow students to defer loan repayment until after leaving the University or dropping below half-time student status. Some loans carry an interest subsidy. All have long-term repayment and congressionally controlled interest rates. There are also privately funded alternative loan programs designed to supplement institutionally administered programs. These are not federally insured and can carry a higher, fixed or variable interest rate, require a credit-worthy cosigner and have a favorable credit history. To research private lending, check with your own bank or:  https://www.maryville.edu/admissions/financial-aid/online-resources/  

Undergraduate campus employment is awarded through financial aid. It can be either on or off-campus, partially or completely funded by the University, and requires five to 15 hours per week throughout the semester. Earnings are deposited directly into the bank account specified by the student twice monthly after time is confirmed by supervisors and submitted to payroll.

Need-based programs are determined by the federal government’s formula, which affixes a value to a student and their family’s income and assets. That value is the family’s “ability to pay” or Expected Family Contribution (EFC), sent to the University via the Free Application for Federal Student Aid (FAFSA), which is deducted from a school’s costs (tuition, fees, housing, books, miscellaneous, etc.) to establish a family’s need.  Students must complete a FAFSA each year to determine a full financial aid offer. Students must provide their social security number in order for the University to establish access to the student’s FAFSA.  Failure to do so prevents awarding and receipt of many financial aid programs and all Federal and State programs.

Financial Aid awards are a combination of available aid from the scholarships, grants, loans, and employment programs for which students have established eligibility put together into an “offer.” Aid is time sensitive so the December 1 Priority Date for application completion is very important to maximize funding.

Applicants for financial aid must be accepted for admission to the University as degree or certificate-seeking students in order to qualify for any institutionally administered financial aid. Official academic transcripts from all previously attended post-secondary schools whether coursework is transferable or not, successfully completed or not must be submitted at the point of admission in order to receive financial aid.

When it is determined that a student will not complete his or her intended degree program within 150% of the total hours required to successfully complete the degree (192 credit hours for undergraduate degrees requiring 128 credits to complete and 54 credit hours for graduate programs requiring 36 hours to complete), aid will no longer be available (grants, loans, college work-study). Some but not all scholarship programs may continue to be awarded.

Second undergraduate (and graduate) degrees may be funded through loan programs only. For students working on a second undergraduate degree, the only available aid is Federal and private loan programs.  The maximum allowable from the Federal Stafford Direct Student Loan Programs for any and all undergraduate coursework is $57,500. Any money borrowed for the original baccalaureate degree would be deducted from the ceiling to determine loan funds still available. The actual dollar amount is determined by filing a FAFSA for each academic year of study. Students will receive notification of funding eligibility per semester and the criteria to receive and maintain that funding.

Students accepted into a graduate or doctoral program taking a minimum of three credit hours per semester may apply for federally funded loans.

Each academic year of graduate coursework offers a maximum of $20,500 (7.05% fixed interest for 7/01/2023 to 6/30/2024) in available Federal Stafford Direct Loan funds. A graduate or doctoral candidate may also supplement Federal Stafford unsubsidized loans with the Federal Grad PLUS program which requires a credit check and carries a higher interest (8.05% fixed interest for 7/01/2023 to 6/30/2024). Interest begins accruing upon disbursement.  Limited scholarship aid is available by School/College. The Federal ceiling for borrowing from the Direct Stafford Loan program for post-baccalaureate students (including UG borrowing) is $138,500.

Financial Aid Resources

www.collegeboard.org – Provides information about colleges and universities across the country, admissions requirements, funding opportunities, and timelines.

www.aauw.org – Sponsored by the American Association of University Women, this site contains information directed to help promote education among women in all fields of study.

www.finaid.org – A website with extensive financial aid information including definitions, explanations, and additional resources. One of the interactive features is an EFC Estimator with which an applicant can answer questions regarding income, assets, family size, and number in college and be given an idea of the family’s expected contribution to college costs using the federal methodology. It also will explain how this number then can be used to estimate funding available from schools of varying costs.

https://dhewd.mo.gov/cbhe/ – The Missouri Coordinating Board for Higher Education provides information about state-funded programs for residents of Missouri attending post-secondary schools within the State.

https://americorps.gov/ – Official site for federally funded national service program offering job opportunities while earning money for college.

www.sfstl.org – The Scholarship Foundation of St. Louis is an organization offering scholarships and no-interest loans to area residents.

www.gmsp.org – The Gates Millennium Scholarship Program has funding information for minority students.

www.aihec.org – Funding for Native Americans.

https://studentaid.gov/ – Central Processor for DOE new and renewal FAFSA application.

https://dese.mo.gov/ – Department of Elementary and Secondary Ed for Missouri.

www.fastweb.com – Scholarship search guide.

www.gocollege.com – Funding databases.

www.studyabroad.com – Information for international study.

www.military.com – Scholarship information for the military.

Participants in Federal Loan Programs

https://studentaid.gov/mpn/ – Complete your Mast Promissory Note(s) (MPN)

https://studentaid.gov/entrance-counseling/ - Complete Entrance Counseling based on grade level

https://studentaid.gov/exit-counseling/  - Complete Exit Counseling

Participants in the TEACH Grant Program

https://studentaid.gov/teach-grant-program - Complete counseling and agreement to serve along with additional information on the TEACH Grant program

https://studentaid.gov/tcli/ - A directory of Teacher Cancellation Low-Income schools

https://tsa.ed.gov/#/home/ - State-by-State teaching shortage areas

Important Phone Numbers

Annual Financial Aid Application Procedures

As early as possible after October 1 and keeping in mind the December 1 priority date to maximize funding eligibility, complete the FAFSA (Free Application for Federal Student Aid). This must be done for each academic year to determine all funding. Complete at https://studentaid.gov/. Returning students complete a Renewal FAFSA.

Both the student and at least one parent (for dependent students) should have an FSA ID to access the federal processing system. It is both a security code and identification system so it should be kept and used whenever accessing or revising information in the Federal database. It also serves as identity verification for an e-signature for filing, correcting information on file in the Federal database, and signing Federal loan promissory notes.

If you do not have an FSA ID, you may apply for one when filing the FAFSA, completing loan processes or at https://studentaid.gov/fsa-id/create-account/launch . With this individual code, you may electronically sign U.S. Department of Education documents including your FAFSA and promissory note for the Federal Direct student and parent loan programs. It also may be used to make corrections online, reapply for financial aid, view the federal loan database, and add schools for data release.

When filing the FAFSA, the student and/or parents who have filed Federal taxes for the previous year (For the 2023-2024 award this would be the 2021 tax year), use the Data Retrieval Tool option to download tax information directly from the IRS to the FAFSA. The system will populate the necessary fields, saving time improving accuracy, and helping in the verification process. Not all tax filers may use this option at which tax information will need to be reported manually. Data provided on the FAFSA is encrypted for security.  The tax year used to apply for aid for 2023-2024 is 2021. Next year (2024-2025) the 2022 tax year will be used.  Students may begin filing the FAFSA for Fall 2024 on December 1, 2023.

If you have been selected for verification by the FAFSA, you will receive an email outlining the documents needed to complete this process.  You may also reference the items needed and follow progress by referring to your Financial Aid Check List in Self-Service.  You may be asked to provide additional documentation based on the FAFSA comment codes. If you did not use the Data Retrieval Tool within the FAFSA you may be required to submit a Tax Return Transcript from the IRS or a SIGNED copy of the federal tax return 1040 and applicable schedules.  To obtain IRS transcripts go to one of the following sources to make the request:

1. IRS website:  www.irs.gov   Choose Get Your Tax Record
2. Call the IRS at 1-800-908-9946   

When providing information to identify the files for which you want the transcripts, be certain the information is the mirror image of the information on the tax return (e.g. if the tax return reports you live at 10 North Street do not indicate 10 North St. in your request).  Unless the data is exact, it will slow down or reject the request.

When your eligibility is determined and an award packaged, you will be notified by email about how to access your Maryville Financial Aid Offer Letter on your student portal in Self-Service.  While grants and scholarships usually do not require any action on your part in order to signify acceptance of the award, campus employment as well as Federal student and parent loans will require the student’s acceptance or rejection through the portal.  Do not leave funding either estimated or pending. Loans and Teach Grants require further processing with the Federal website and campus employment requires interviewing for available positions and completing payroll documents. When you have determined whether you want the funds or not, signify by registering ACCEPT or REJECT on the Offer Letter.

Changes to any information that determined funding may result in a change to the award. For example, if a student switches from resident to commuter, full-time to half-time, two family members in college to one, a private outside scholarship and/or loan is added to the funding, an athletic scholarship is added or increased - any of these might cause a change to the programs, amounts or criteria of a financial aid award.  Be certain to check your portal periodically for any potential changes.

All scholarships are financial resources and, as such, must be taken into account when an award is being packaged. If you receive a scholarship from a source other than the University, notify the Solution Squad immediately if it does not appear on the award. Student-athletes receiving private, outside funding complete and submit the NCAA Private Funding Certification Form for funding from each private external source.

Funding Availability

Funding sources, dollar amounts, and criteria for receipt are determined by the formula used by the federal processor to determine a family’s ability to pay (EFC), the current academic level of the student, the number of credit hours taken, previous aid received and the number of weeks (or days) the class is in session.

The number of credit hours taken each semester is a major determinant in financial aid programs providing funding. The enrollment ranges for undergraduate students working on their first undergraduate degree and potential funding programs are as follows:

Should a student wish to pursue funding other than the programs administered by and through the University, information pertaining to both private scholarships and alternative loan programs are available online on the Financial Aid menu under Online Resources.  The University will work with any private funding source the student selects. Students are not restricted to the companies or programs listed on the website. They are intended as an information resource, not an endorsement. No student may receive total funding that exceeds the Cost of Attendance for the program, classification, and status of the registration.

Federal Aid is governed by congressional regulation through the Federal Department of Education which stipulates certain mandatory requirements in order to be considered for funding. Some of the regulations mandated for applicants to receive aid are:

1. U.S. citizen or eligible non-citizen with a valid Social Security Number.
2. High school graduate or General Education Development (GED) recipient.
3. Official transcripts provided from all previously attended post-secondary programs regardless of successful completion or transferability of credit hours.
4. Accepted into a Maryville degree or certificate program.
5. Not currently in default on a federal student loan.
6. Able to complete a degree within 150% of the hours required to earn the degree.

Financial aid funds are finite. To ensure that you receive funding from all available sources, apply early. Paperwork received and files completed after December 1 run the risk of amounts being diminished or programs being depleted.

Applicants for financial aid must be accepted for admission to the University as degree or certificate-seeking students in order to qualify for any institutionally administered financial aid. Official or unofficial academic transcripts from all previously attended post-secondary schools whether coursework is transferable or not must be submitted in order to receive financial aid even if not collected at the time of admission to the University.

When it is determined that a student will not complete his or her intended degree program within 150% of the total hours required to successfully complete the degree (192 credit hours for most baccalaureate programs), aid will no longer be available (grants, loans, college work-study).  Some but not all scholarship programs may be awarded.

Students must apply for both merit-based (scholarships) and need-based (grants, loans, employment) financial aid each year. In the case of need-based financial aid, financial need may be recalculated, based on changes in University costs and family financial situations.

To ensure financial aid is in place to be used as all or part of a student’s semester payment arrangement, the material should be received by the University no later than July 1 for fall, November 15 for spring, and April 1 for summer.

The University reserves the right to transfer funds from one gift aid program to another. When an award is calculated, it is based on the information available at that time. If changes occur or additional information is obtained, this can affect the source and amount from which awards are ultimately provided.

VA Education Benefits

Military and veteran students and dependents who may be eligible for VA education benefits such as GI Bill® are directed to complete the online application for benefits at VA.gov. Those deemed eligible by the VA will be issued a Certificate of Eligibility (COE) which can then be submitted to the Maryville VA School Certifying Official at militarybenefits@maryville.edu. Once the COE is received, Maryville automatically submits enrollment information to the VA to expedite processing. For Post-9/11 GI Bill® students, tuition and fees will be reported to VA after the end of the drop period for each course, during approximately the 3rd week of classes. All schedule changes and withdrawals are reported to VA and may result in a return of benefit payments or Post-9/11 GI Bill® tuition funds to VA by the school. (See Withdrawal and Refund Policies)

Questions regarding benefit eligibility, payments or overpayments can be submitted to the VA through Ask.VA.gov or the VA Education Assistance Hotline at 1 (888) 442-4551.
   

https://www.maryville.edu/admissions/veterans/

 GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at http://www.benefits.va.gov/gibill.

VA Veterans Readiness & Employment

VA Chapter 31 Veterans Readiness and Employment (VRE) can provide education benefits and occupational assistance to veterans with service-connected disabilities. A VRE counselor will submit an electronic authorization directly to the school, and the school will invoice the VA for all authorized tuition, fees, books and course materials.
   

https://www.benefits.va.gov/vocrehab/

Pending Payment Compliance

In accordance with Title 38 US Code 3679(e), Maryville University adopts the following additional provisions for any students using VA Chapter 33 Post-9/11 G.I. Bill® or Chapter 31 Veterans Readiness & Employment (VRE) benefits, while payment to the institution is pending from VA.

Maryville University will not:
   • prevent the student’s enrollment;
   • assess a late penalty fee to the student;
   • require the student to secure alternative or additional funding; or
   • deny the student access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.
   

However, to qualify for this provision, students may be required to:
   • submit a Certificate of Eligibility (COE) for VA education benefits by the first day of class;
   • provide a written request to be certified; and/or
   • provide additional information needed to properly certify the enrollment.

Vocational Rehabilitation

To apply for benefits, students with disabilities must contact the Vocational Rehabilitation Office in their state. Authorization to bill the Vocational Rehabilitation Office must be submitted to the Solution Squad by each semester’s payment deadline listed in class schedules. Authorizations will be processed and your Vocational Rehabilitation Office will be invoiced approximately 6-8 weeks into the semester.

Financial Aid Refund Policy

Financial Aid accepted by the student may be used to pay all or part of tuition, housing, board, fees, books, and supplies unless they are tuition specific (e.g. Saints, Big Red, Maryville Opportunity, etc. Scholarships). In the event aid is not in place by the payment deadline, students should make alternative payment arrangements with the Solution Squad or online in their - Student Account Suite. Refunds created by the disbursement of financial aid may be deposited into a student-specified account electronically or a check mailed to the student’s permanent address. Allow up to two weeks for either online transfer of funds or paper checks to be issued after funds are applied to the student’s account. To request a credit balance not be refunded, submit a request in writing to ssc@maryville.edu. To have it refunded to a Payee or address other than the student, submit a request in writing with the student’s original signature.  Credit balances may not be held after the end of the academic year.

Impact on Aid When Withdrawing From Classes

Official and Unofficial Withdrawal

Students with University-approved financial aid who withdraw from classes before classes begin forfeit all aid. If books and supplies have been charged to the student’s account, these items must be returned following “M” Store procedures. If they are not, this creates a balance due to be paid immediately by the student.  Any hours already worked for a college work-study assignment will be paid through the payroll process. The funds will be delivered based on the student’s selected mode of payment.

The date the Registrar determines as the “date of withdrawal” is used to determine any potential adjustment to financial aid. This date is:
Official Withdrawal

1. the verifiable date the student began the withdrawal process
   OR
2. the date the student provided official notification of the intent to withdraw
   OR

Unofficial Withdrawal

3. for the student who does not follow the University’s withdrawal policy or notify the University of the intent to withdraw, the midpoint of the enrollment period for which aid was disbursed.

In each instance, if a later date of attendance can be documented, that is the date that will be used as the date of withdrawal.

Return of Title IV (R2T4) Policy

Federal regulations require Title IV financial aid funds to be awarded under the assumption that a student will attend the institution for the entire period in which federal assistance was awarded. When a student withdraws from all courses for any reason, including medical withdrawals, he/she may no longer be eligible for the full amount of Title IV funds that he/she was originally scheduled to receive.  The return of funds is based upon the premise that students earn their financial aid in proportion to the amount of time in which they are enrolled. A pro-rated schedule is used to determine the amount of federal student aid funds he/she will have earned at the time of the withdrawal.  When calculating the percentage of the semester completed, the total number of calendar days within the enrollment period will be divided into the number of calendar days from the beginning of the term until the student’s withdrawal date. Periods of five consecutive days or more in which classes are not held (e.g. Thanksgiving holiday or Spring Break) are not included in the equation.

If the R2T4 calculation results in a Title IV credit balance on the student’s account the credit balance will be disbursed as soon as possible and no later than 14 days after the calculation of R2T4.

The amount of funding earned (kept) by the student is calculated by determining the percentage of the enrollment period completed as of the official date of withdrawal. The difference is the unearned portion of financial aid that will be refunded to the appropriate aid program. If the student withdraws after the 60 percent point in the semester, the percentage of assistance earned is 100 percent. Unearned funds will be refunded by the school to the appropriate financial aid program. If a credit balance exists on the student’s account after applying the institutional refund policy and the R2T4 calculation, the institution will disburse the credit balance to the student as soon as possible but no later than 14 days from the date the school performs the R2T4 calculation.

The amount the school must return is the lesser of the unearned amount of assistance or the institutional charges incurred for the enrollment period multiplied by the unearned percentage.

The amount the student must return is the unearned assistance minus the amount the University returns. The order of program funding return is as follows:

• Federal Direct Unsubsidized Loan
• Federal Direct Subsidized Loan
• Federal Direct PLUS Loan
• Federal Pell Grants
• Iraq and Afghanistan Service Grants
• Federal Supplemental Education Opportunity Grant (SEOG)
• Teach Grant

Missouri Department of Higher Education and Workforce Development (MDHE) Funds

Students receiving aid from the State of Missouri requiring full-time enrollment as part of the funding criteria must be enrolled in 12 credit hours at the time the funds are received and disbursed.

If the student has dropped below the requisite number of hours prior to this date, the funds will be returned to the State. A student must also maintain a cumulative grade point average of 2.5 each semester for all State funding.

Aid yet to be disbursed for which the student is eligible is included in the calculation of earned and unearned assistance. When students (or parents in the case of a Parent PLUS loan) are required to return a portion or the entire loan proceeds, the calculated amount is to be repaid according to the terms of the loan program.  Within 45 days of the date of determination of the withdrawal date, return the school owed funds to the appropriate Title IV program account.

Return of Title IV Policy New Rules effective July 1, 2021 impact students enrolled in modules. Maryville University opted to do early implementation of the new rules effective June 25, 2021. Under the new rules student is Not considered withdrawn if successfully completes:

1. All requirements for graduation from his or her program before completing the days or hours in the period that the student was scheduled to complete
2. One module that includes 49% or more of the number of days in the payment period
3. A combination of modules that when combined contain 49% or more of the number of days in the payment period; or
4. Coursework equal to or greater than the coursework required for the institution’s definition of a half-time student.

Post Withdrawal Disbursement

When a student withdraws from the University, he or she generally becomes ineligible for future disbursements of federal financial aid. In some cases, however, funds earned prior to withdrawal can be offered to the student through a post-withdrawal disbursement (PWD). When the total amount of the Title IV grant and/or loan assistance earned as of the withdrawal date is more than the amount that was disbursed to the student, the difference between the two amounts will be treated as a post-withdrawal disbursement.

Post-Withdrawal Disbursement of Grant Funds

Maryville University may automatically use all or a portion of the post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges.  Permission is required to use the post-withdrawal grant disbursement for all other school charges.  

Excess funds will be refunded to the student.  The post-withdrawal disbursement will be made within 45 days of the date the institution determined the student withdrew.

Post-Withdrawal Disbursement of Loan Funds

If the post-withdrawal disbursement includes loan funds, the student, (or parent if a PLUS loan) part must give permission before the funds can be disbursed.  The borrower will be notified within 30 days of the date of determination of withdrawal of the opportunity to accept all or a part of the post-withdrawal disbursement. The student or parent has 14 days from the date of notification to respond. Maryville University will disburse the loan funds within 180 days of the date of determination of the student’s withdrawal date.  Loan funds will be applied towards the outstanding semester charges on the student’s account and may pay up to the amount of the allowable charges.  Any remainder will be paid directly to the student or parent.

Return of Title IV Deadlines

Withdrawal date of determination without notification:

• 30 days after the end of the term

Return of unearned Title IV funds:

• No later than 45 days after the date the Financial Aid Office determines the student withdrew

Post-withdrawal disbursement for outstanding current allowable charges:

• No later than 180 days after the date the Financial Aid Office determines the student withdrew

Written notification to students to accept PWD for :

• Within 30 days of the school’s determination that the student withdrew

Post-withdrawal disbursement to the student:

• From the date school determined the student withdrew:
  • Loans - No later than 180 days, and
  • Grants - No later than 45 days

There are new rules to determine whether a student has withdrawn from a standard term program offered in modules effective July 1, 2021, with possible early implementation. Maryville University opted for early implementation of these rules as of June 25, 2021.
Rules effective July 1, 2021 Overview of Withdrawal Exemptions (34 CFR 668.22(a))
The student is not considered withdrawn if the student successfully completes:

1. All requirements for graduation from his or her program before completing the days or hours in the period that the student was scheduled to complete
2. One module that includes 49% or more of the number of days in the payment period
3. A combination of modules that when combined contain 49% or more of the number of days in the payment period; or
4. Coursework equal to or greater than the coursework required for the institution’s definition of a half-time student

What is considered withdrawn? 

A student is considered withdrawn if the student ceases attendance and is not scheduled to begin another course within a payment period or period of enrollment for more than 45 calendar days after the end of the module the student ceased attending unless the student is on an approved leave of absence.
Example: Drops Session A classes yet is not enrolled in Session B

What is considered not withdrawn?

A student is not considered to have withdrawn if the institution obtains written confirmation from the student at the time of withdrawal that he or she will attend a later module in the same payment period/period of enrollment, and that module begins no later than 45 calendar days after the end of the module the student ceased attending
Example: Drops all Session A classes yet enrolled in Session B

Under the R2T4 rules early implemented as of June 25, 2021, there are three additional factors in determining whether or not a student enrolled in modules has withdrawn:

• Did the student complete all the requirements for graduation from the program of study?
  • A student who completes all the requirements for graduation from his or her program before completing the days or hours in the period that he or she was scheduled to complete is not considered to have withdrawn. This applies to all programs (with or without modules)
• Did the student successfully complete, with passing grades, Title IV-eligible coursework in a module or combination of modules consisting of 49 percent or more of the countable days in the payment period or period of enrollment (excluding scheduled breaks of five or more consecutive days and all days between modules)?
  • 49% may NOT be rounded up (i.e. 48.7% CANNOT be rounded up to 49%)
  • 49% is based on the number of days in the overall payment period, not 49% of the modules the student was enrolled in for a particular payment period
  • Successful completion means earning a passing grade
• Did the student successfully complete, with passing grades, Title IV-eligible coursework equal to or greater than what the school considers to be half-time enrollment for the payment period or period of enrollment?
  • Successful completion means earning a passing grade
  • ½ time enrollment is at least half the workload of the applicable minimum requirements outlined in the definition of a full-time student

Examples

A student successfully completed coursework equal to or greater than half-time

• Student enrolls in 6 credit hours of semester-long coursework and 6 credit hours in Session A
• An overall semester consists of 105 days (minus any scheduled breaks of five or more consecutive days and all days between modules) and Session A consists of 45 days
• After earning a B and an A in module 1 courses, the student withdraws from the entire semester – is R2T4 required?
• Even though the number of days completed in Session A is below 49% (42%), since the student successfully completed ½ time coursework in Session A (6 hours),
• Return of Title IV Funds is not required

A student successfully completed coursework equal to or greater than half-time

• Student enrolls in 6 credit hours of semester-long coursework and 6 credit hours in module 1
• An overall semester consists of 105 days (minus any scheduled breaks of five or more consecutive days and all days between modules) and module 1 consists of 45 days
• After earning a B and an F in module 1 courses, the student withdraws from the entire semester – is R2T4 required?
• Since the student did not successfully complete a module(s) that include 49% or more of the number of days in the overall payment period (42%), and did not successfully complete ½ time coursework in module 1 (only 3 hours successfully completed),
• Return of Title IV funds is required

Institutional Refunds

Programs funded in their entirety by the University will be prorated at the same percentage used by Student Accounting in pro-rating tuition charges (percentage of aid):

While non-attendance of classes, once registration is complete, does not constitute official withdrawal from that class or the University, if the student cannot be confirmed as having attended or participated in any portion of a class(es) aid may be forfeit. To ensure the appropriate and timely financial aid adjustment, be certain to follow the withdrawal procedures or call one of the registration centers or Solution Squad to determine the student’s responsibility in the process. The University reserves the right to delete a student’s enrollment from a class(es) if it is determined the student never attended the class, including class activity prior to the 1st class meeting.

Refunds

In the event that a credit is generated on a student’s account, the Student Account Department will issue a refund to the student and either electronically transfer it to a student-specified account via the student’s online refund profile on My Account or mail a check to the permanent address on file. This process will take up to two weeks from the date of the credit-generating disbursement.  Any charges added to the account after the refund is issued are the responsibility of the student and should be paid upon billing (e.g. bookstore vouchers, student fees including test or insurance fees, added classes, etc.) Any decrease in charges generating an additional credit once a refund has been delivered to the student we encourage the student submits a request to generate a second refund.

Students wanting credits to be maintained on their student account must request in writing a refund not be issued. Credits not absorbed by subsequent charges will be refunded to the student within 30 days of the end of the academic year for which the funds were disbursed.

Financial Aid Satisfactory Academic Progress Policy

The U.S. Department of Education requires students to meet and maintain Satisfactory Academic Progress (SAP) in any degree program or eligible certificate program in order to receive Federal Financial Aid. Students who are not meeting SAP requirements when they initially apply for Federal Financial Aid at Maryville will not be eligible for Federal Financial Aid at Maryville until SAP is met under the terms of the policy, or the student is eligible to submit an acceptable appeal for aid that, upon review, is approved.

The Financial Aid Office will review Satisfactory Academic Progress for all students with an active academic record within a semester at the close of each semester upon release of all grades by the Academic Records Office. This review will include a Qualitative (GPA), Quantitative (rate of completion/pace), and Maximum time frame for completion (150%) as discussed below. Satisfactory Academic Progress is reviewed regardless of whether or not a student is a current aid recipient.

The Office of Academic Success also measures progress in a similar process and failure to meet minimal standards may lead to academic warning, academic suspension, and potentially academic dismissal. This is a separate evaluation. Refer to the academic progress section of the academic catalog for a more detailed explanation of Academic Review.

Qualitative Measurement (GPA)

The quality of a student’s progress is measured by grade point average (cumulative GPA). There are programs that have higher minimum GPA requirements than the standard required for continued enrollment (2.0). These should be determined by reviewing the individual program in question in the academic catalog. For financial aid review, the standard used is the minimum requirements for Maryville University enrollment in degree-seeking and certificate programs.

Incomplete, delayed grades and withdrawals are not included in the GPA calculation.  If a student repeats a course that results in a higher grade, the higher grade will be used in the grade point average (GPA) and the lower grade will be removed from the GPA calculation.

If a student at the end of the semester has lower than a 2.0 cumulative GPA, they are placed on Financial Aid Warning. Financial Aid Warning does not interrupt Federal Aid eligibility. By the close of the next semester of attendance, the cumulative GPA must be raised to the minimum of 2.0. If it is not, the student is placed on Financial Aid Suspension, and financial aid is canceled. The student may appeal the suspension, by submitting a formal appeal through My Communities under the My Activities menu. This appeal is reviewed, and approval for the reinstatement of aid eligibility is determined on a case‐by‐case basis.

Financial aid suspension ends the utilization of University administered financial aid programs (Federal, State, and Institutional) but does not preclude a student from taking classes. Academic Suspension prevents a student from enrolling for or attending classes.

Quantitative Measurement(Pace)

The quantity of a student’s progress is measured by the cumulative completion rate (credit hours successfully completed divided by the credit hours attempted). Students must successfully complete and maintain a total of 66.67% of attempted credit hours as of each SAP review period (semester).

Successful completion is defined as credit hours completed with a minimum of “D” resulting in credit hours being awarded. Attempted credits include successfully completed courses, accepted transfer credit, courses dropped after the deadline, incomplete or delayed grades, failed or not passed courses, repeated courses, and course withdrawals. Satisfactory Academic Progress Transfer credits that are accepted toward the student’s education program count as both attempted and completed hours.

Repeated courses or courses with a grade of F, AF, NA, NE, or W(withdrawal) do not count toward the earned hours required to establish satisfactory academic progress and may lead to financial aid warning or suspension.

Maximum Time frame (150%)

Students receiving Federal financial aid must complete their educational program within a time frame of no longer than 150% of the published length of the educational program. For students who transfer into the University, this maximum includes attempted credit hours at other colleges and universities attended whether Maryville accepts the credit hours or such credit hours are applied to the student’s degree program.

When the review shows it is no longer mathematically possible for a student to complete within 150% of the published length of the program, the student’s eligibility for Federal Title IV /State aid will be suspended.  Students will have the opportunity to appeal the suspension.

Full-time, undergraduate students earning a baccalaureate degree are encouraged to plan their course load in order to complete approximately one-fourth of the graduation requirements each year.

Undergraduate attendance is determined by the following:

• Full‐time undergraduate students must register for a minimum of 12 credit hours for each semester of enrollment for which full‐time aid is received.
• Three‐quarter time undergraduate students must register for a minimum of  9 credit hours for each semester of enrollment for which three‐quarter time aid is received.
• Half‐time undergraduate students must register for a minimum of 6 credit hours for each semester of enrollment for which half‐time aid is received.
• Less than half‐time undergraduate students will register for a minimum of 2 hours if less than half-time aid is received.

Graduate attendance is determined by the following measures:

• Half Time                                                            3 ‐5 credit hours
• Three-Quarter Time                                     6 ‐ 8 credit hours
• Full Time                                                             9 ‐11 credit hours
• Full Time (fixed tuition charges)             12+ credit hours

Occupational, Physical & Speech Therapy Undergraduate Coursework:

• Half Time                                                      4 ‐ 8 credit hours
• Three-Quarter Time                               9 ‐ 11 credit hours
• Full Time                                                      12 ‐18 credit hours

Grading and GPA Calculation

Grade Point Average Calculation

A student’s cumulative grade point average is determined by dividing the Maryville total grade points earned by the total number of units of grade point weighted credits completed.
Students receive grade points for each unit of institutional credit completed (excluding repeated courses and Pass/No Pass courses), calculated on the following evaluation:

*During the semester of enrollment in an approved course, an undergraduate student may change from a letter grade to a Pass/No Pass option.  A form for this permission is available through My Maryville Community and must be submitted no later than the deadline posted in the Academic Calendar .

If a course is repeated, the higher graded course will be used in calculating the total credit hours and the cumulative grade point average.  Please see the Repeated Grades section immediately following for more information.

Repeated Grades

Students may repeat courses at Maryville University.  If the student repeats a course and receives a higher grade the course with the higher grade will be used in the grade point average (GPA) calculation and the lower grade will be removed from the GPA calculation.

Both grades will remain on the student’s transcript, however only the higher grade will be used for calculations of degree credit and GPA.

Grading System

* AF Note: If an “AF” grade is assigned, a Last Date of Engagement must be entered.  This date is the best estimate of when a student stopped attending class or the date of the last missed assignment, deadline, exam, presentation, etc.  If a student never attended class, the “Never Attended” box should be selected on the grading roster even if already selected as part of the enrollment verification (attendance reporting) at the beginning of the semester.

Financial Aid Eligibility Status

Students may view their current Financial Aid Eligibility Status within Financial Aid Self Service. 

Satisfactory – Students maintaining at least a cumulative 2.0 GPA or higher, as well as a rate of completion of 66.67% or higher are meeting the minimum requirements for federal aid eligibility. For continued federal aid eligibility, at the end of the second academic year, a student must have a GPA of at least a “C” or it’s equivalent, or have academic standing consistent with meeting the requirements for graduation. 

1. Financial Aid Warning will go into effect when, at the end of any semester the following occur:
   • The cumulative GPA is below 2.0 for the previous semester.
   • The pace is below 66.67% ‐ hours successfully completed divided by hours attempted.
2. Financial Aid Suspension will go into effect when, at the end of a second consecutive semester the following occur:
   • The cumulative GPA is below 2.0 for two consecutive semesters
   • The total completion rate is below 66.67% for a second consecutive semester.
   • It is determined the student will not complete the degree within 150% of the hours needed to earn the degree.
3. Financial Aid Probation will go into effect if a student is suspended from Financial Aid, submits an appeal, and is approved for financial aid probation.
4. Financial Aid Dismissal will go into effect at the end of the first semester of Financial Aid Probation that the student does not meet the academic plan and probation requirements. 

This applies for Federal Aid eligibility. Students may have Scholarships or Grants that require a higher GPA standard. Students should refer to award offer for scholarship/grant renewal requirements.

Notification

Students will be notified by email, to their Maryville email address, if they fail to meet Satisfactory Academic Progress requirements. Students may also check their Satisfactory Academic Progress status at any time in Financial Aid Self Service.  It is the student’s responsibility to monitor their academic progress and to be aware of all academic program requirements.

Appeal Process

If a student fails to successfully establish a completion rate of 66.67% and/or a GPA of 2.0 by the end of the semester of warning, they are placed on Financial Aid Suspension.  Students will be notified of their Financial Aid status through their Maryville email address, as well as through Financial Aid Self Service. 

Students may submit a written appeal through My Communities stating the reasons they believe there were extenuating circumstances that affected their academic performance, what has happened to eliminate these circumstances, and an academic plan to correct the failure to progress satisfactorily.

The Director of Financial Aid will refer the appeal to the Financial Aid Appeals Committee which will review the student’s request and statement of extenuating circumstances. Supporting documentation can be provided, or may be requested.

The student will receive (via email) written confirmation of the Appeals Committee’s decision. If the appeal is approved, it will include an academic plan the student must follow to reinstate aid and change the suspension status to Financial Aid Probation.  Academic plans, and probation requirements are developed to ensure that students can reach minimum standards within the required timeframe.  State financial aid is subject to state aid requirements, and is not reinstated due to appeal approval or financial aid probation.

A student that does not meet the requirements stated in the academic plan for Financial Aid Probation, will be Dismissed from Financial Aid eligibility at the conclusion of the semester requirements were not met. Students that are Dismissed from Financial Aid eligibility will not have the opportunity to appeal.

Students on Financial Aid Suspension may be reinstated on probation after one year if they document comparable satisfactory progress at Maryville or at another college or university during that period of time.

If an appeal is denied, a student is dismissed from financial aid eligibility, or a student chooses not to appeal their suspension may pay for courses directly (out of pocket).   At the point a student is once again meeting SAP standards, eligibility will be reinstated.  Students not meeting the pace requirement are also able to transfer in approved course credit from other institutions, which will be calculated as both attempted and completed coursework for the quantitative SAP requirements. 

Students receiving institutional scholarship funding which carries an additional GPA requirement will be reviewed for credit hours progress each semester; however, the higher GPA associated with that program will be monitored at the end of each academic year to determine renewability for the next academic year.    Because of the time needed to procure and review academic progress, students should be aware of the minimum progress requirements and anticipate actions needed to address a semester where credits are not accumulated successfully.

Satisfactory Academic Progress Calculations

Incomplete, Delayed Grade, Grade Changes

If a student has been notified that their financial aid has been suspended, and a grade is posted late or a professor changes a grade that will make a difference in the student’s academic progress evaluation, the student must notify the Financial Aid Office to request a reevaluation of their academic progress.  There is no automatic process to clear SAP suspensions for students who have a late grade posted or a grade change.  Otherwise, updated grades will be reflected in the next SAP review cycle at the end of the term.

Satisfactory Academic Progress for Graduate Studies and Appeal

Graduate students receiving financial aid are required to successfully complete a minimum number of credit hours to fulfill the terms of receiving aid.  Whether a student is on-line or on ground, classes are monitored for satisfactory progress at the close of each semester.

Graduate attendance is determined by the following measure:

• Half Time                                                      3 -5 credit hours

• Three Quarter Time                                      6 - 8 credit hours

• Full Time                                                       9 -11 credit hours

• Full Time (fixed tuition charges)                   12-> credit hours

Occupational, Physical & Speech Therapy Undergraduate Course work

• Half Time                                                      4 -  8 credit hours

• Three Quarter Time                                      9 - 11 credit hours

• Full Time                                                      12 -18 credit hours

Students who fail to meet a minimum of 66.67% successful completion of all hours attempted will be placed on Financial Aid Warning and monitored to ensure future successful progress. Should the completion rate fall below 66.67% for a second consecutive semester, students will be placed on financial aid suspension (loss of financial aid funding) and may, if eligible, submit a written appeal to have aid reinstated within two weeks of notification to the Director of Financial Aid.  The appeal should provide:

1. The extenuating circumstances that affected academic performance negatively
2. The steps taken to address/correct these circumstances
3. An academic plan to correct the failure to progress satisfactorily
4. Documentation supporting reasons for failure to make academic progress where appropriate

The Director of Financial Aid will refer the appeal to the Financial Aid Appeals Committee that will review the student’s request and statement of extenuating circumstances. The student will receive written confirmation of the Appeals Committee’s decision, which is final.  Should aid continue, the student will be placed on Financial aid Probation with an academic program to follow encouraging progress but not setting the student up for failure.  

Financial aid suspension ends the availability of aid until any hour shortfall is successfully completed and the completion rate is a minimum of 66.67% (graduate hours successfully completed divided by graduate hours attempted).  If granted financial aid probation through appeal, aid is continued and the student is placed on an academic program designed to maximize the possibility of success.

Tuition adjustments will be made once the formal withdrawal process is complete according to the schedule listed below. The percentage represents the percentage of tuition a student will be charged.

1 - Online Nursing Exception: Online Graduate Nursing (MSN, PMSN & DNP programs) have the first week to add/drop at no charge.
The charge is 100% of tuition and fees beginning the first day of the second week and beyond.

2 - Online Programs: Some states dictate proration requirements differently than those listed above.
Please visit our Consumer Information web page and click on State Authorization for more information.
These exceptions apply to students residing in the states indicated on the website and enrolled in fully online programs.

3 - End of Week: Each Week in the above schedule starts on Monday and ends Sunday at midnight (CST).

Tuition Refund Policy

Non-attendance of a class does not constitute withdrawal. Tuition adjustments will be made once the formal withdrawal process is complete (See Withdrawal and Refund Policies).